Article I- Duties of Officers
- Section 1- The president shall preside at all meetings of the organization and all executive committee meetings, appoint all committee chairs and shall be an ex-officio member of all committees, except the nominating committee.
- Section 2- The vice-president shall perform all duties of the president in the absence or inability of that officer to act, and shall assist the president when requested.
- Section 3- The secretary shall keep a current record and minutes of all meetings of the organization and of the Executive Committee. These records shall be available for inspection by members upon request. The secretary shall attend to all correspondence of the organization.
- Section 4- The treasurer shall be responsible for the collection of all proceeds from fund raising activities of the Ross Band Booster Organization, dues and contributions (donations). All band booster funds shall be deposited in a bond booster account in an approved financial institution. The treasurer shall pay all bills which have been approved for payment by a vote of the membership or executive committee. Itemized records of all transactions shall be kept by the treasurer and shall be available for inspection upon request.
Article II- The Executive Committee
- Section 1- The Executive Committee shall be composed of the regularly elected officers, the ex-officia officers and immediate past officers. The president and vice-president of the high school band and two appointed representatives of the middle school band shall sit on the Executive Committee having all rights and privileges of other members except the vote.
- Section 2- The Executive Committee shall have general supervision of the affairs of the organization.
- Section 3- The Executive Committee may meet prior to each monthly meeting to prepare an agenda, or at other times to prepare information for submission to the full membership and to make recommendations on any pending action.
Article III- Meetings
- Section 1- Monthly meetings of the organization shall be held regularly. There is to be a minimum of six monthly meetings. The executive committee will set dates for the regular monthly meetings.
- Section 2- The annual meeting for election of officers shall normally be the regular meeting in April. Nominations will be announced at the March meeting, but can be accepted at the April meeting before the election.
- Section 3- Special meetings may be called at the discretion of the president or a majority of the Executive Committee.
Article IV- Standing Committees
- Section 1- Chairpersons for band booster activities shall be appointed by the president.
- Section 2- These activities include (but are not limited to): Newsletter, Tag Day, Hospitality, Chili Supper, Fudge Sale, Split the pot, Area Merchant discount cards, Uniforms, Pit Crew, Podiums, Banquet, Directory, Website, T-shirts, Membership/Sponsorship, and Entertainment books.
Article V- Annual Financial Report
An annual financial report shall be prepared by the treasurer. This report shall be presented at the final meeting of the school year.
Article VI- Audit
- Section 1- An assistant to the treasurer shall be appointed annually to verify the monthly report of the treasurer.
- Section 2-The president shall appoint an auditing committee of no less than two persons to audit the treasurers books at the end of each school year.
Article VII- Dues
Membership dues shall be $5.00 annually per person.
Article VIII- Quorum
- Section 1- A majority of the members of the Executive Committee (excluding the ex-officio members) shall constitute a quorum of an Executive Committee meeting.
- Section 2- A quorum at regular meetings shall be ten percent of the current membership. A majority vote of those members shall constitute a valid vote.
Article IX- Elections
- Section 1- Officers shall be elected for a term of two years, and shall assume office following the last meeting of the school year.
- Section 2- A Nominating Committee consisting of two (2) to three (3) member shall be appointed by the president at the regular February meeting. The Nominating Committee shall present a slate of officers at the March meeting. The election shall be held in April. The president shall call for additional nominations from the floor, but no name shall be placed in nomination without the consent of the nominee.
- Section 3- A majority vote of the booster members present shall constitute a valid election.
- Section 4- A vacancy for an unexpired term shall be filled by a majority vote of the members present at the next scheduled meeting after announcement of the vacancy.
- Section 5- Officers may not serve consecutive terms in office.
Article X- Management of Funds
- Section 1-The decision in all matters of financial support and expenditures shall be the exclusive prerogative of the Ross Band Booster Organization.
- Section 2- In an emergency situation, the Executive Committee shall have delegated authority to expend funds of the organization treasury in the amount of two hundred dollars ($220.00) or less by a majority vote of the Executive Committee. All such expenditures shall be disclosed at the next scheduled meeting.
- Section 3- All other expenditures shall be made only upon the majoity vote of the members present at a scheduled meeting.
- Section 4- Requests for financial aid from this organization may be submitted in writing to the Executive Committee.
- Section 5- Following approval by the Executive Committee or the organization membership, all bills shall be paid by checks which have been signed by the treasurer or other authorized officers.
The Constitution and By-Laws may be amended by a majority vote of the members present at any regular meeting. Any proposed amendments must have been presented to the membership at the preceding regular meeting of the organization for a first reading.
Article XII- Parlimentary Procedure
The rules contained in Robert's Rules of Order, most recent edition, shall govern the organization in cases where they are applicable and in which they are not inconsistent with the By-Laws and rules of the organization.
If dissolution of the organization should occur, all remaining funds, after payment of all debts, shall be contributed equally by vote of membership present to the Ross bands and auxiliary groups.
ADOPTED: March 9, 1982
AMENDED: 1986, February and April 1988, and November 2003.